Contact Directory

Using the contact directory in ZIMS to manage internal and external contact details.

The ZIMS Contact Directory is found under My Institution > Details tab > Contact Directory. There are three ways to add Contacts:

From the Contact Directory > Actions > Add New Contact
- This will be a Local Contact and others will not be able to see it
From My Institution > Staff grid > Actions > Add New Staff
- This will be a Local contact and others will not be able to see it unless Make User Visible Outside My Institution is checked
- See Adding Staff for more details
From Contact grid in a Local Institution you have added
- This will be a Local contact and others will not be able to see it unless Make Contact Visble Outside My Institution is checked
- See Adding Institutions for more details

To add a New Contact from the Contact Directory, select Actions > Add New Contact.

When adding a new Contacts via the Contact Directory, Institution Name is required and these Contacts should be people at other Institutions. If you want to add a Horticulturist that you use as a Contact, for example, you should add them from your Staff grid where you do not have to associate another Institution with them. Another option would be to add their “Institution/Business” as a Local Institution.

If you want to add additional communication information such as address, phone and email address, highlight the Contact in the results grid and select Actions > View/Edit Communication Details

The results grid displays the results found. The email column is a hyperlink to make contacting the person easy.

Revised 5 March 2025